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Tracking Time and Attendance for Remote Workers
- nettime solutions staff
When Tara Hood logged in from her home office recently, she was doing what more than 100 million other professionals across the US were doing: working remotely. That’s the estimate of how many workers currently make up the remote workforce. And the number is on the rise.
Time tracking for remote workers increases in importance
According to a 2015 report on the remote workforce, the International Data Corporation (IDC) projected that remote workers will make up nearly 75% of the US workforce by 2020.
For some companies, working remotely is already part of the culture. For others, having remote workers is still fairly new.
Thanks in part to the fact that cloud-based solutions have become more prevalent, it’s easier than ever to connect with colleagues in real time—whether they’re located on opposite ends of a corporate campus, or are sitting at work stations around the globe. Meanwhile, innovations in broadband and wireless technology continue to make mobile collaboration faster and more reliable.
“There are plenty of tools designed to make working remotely a functional part of how a business operates,” says Adam Hollenberg, Regional Sales Manager with nettime solutions and stratustime. “And that fact cuts across industries and markets.”
In fact, the IDC’s research forecasts that manufacturing, construction, retail and healthcare are seeing the fastest growth among remote workers.
When people think of cloud-based solutions designed to support remote workers and teams, many think of tools related to collaboration, project management, or even teleconferencing software.
“There are also tools such as stratustime that allow managers and team members to keep an eye on important business operations related to timesheets, and wage & hour compliance,” Hollenberg adds.
Providing a way for remote workers to track time is an essential function for today’s businesses.
For Tara Hood, working from home wasn’t a normal part of her work day. Her office had sustained considerable storm damage during Hurricane Irma. As staff members for a long-standing non-profit organization in the Southeastern US, hundreds, even thousands of individuals count on their programs and services every day. Closing shop for a week was not an option.
What Hood and her coworkers discovered was that, with stratustime, they had a system in place to track their time & attendance while they were working remotely.
It may not sound as exciting as cross-country collaboration software that lets you share music and provide status updates, but remote workers have to make sure their timesheets get into the payroll pool. Meanwhile, employers want to be able to track time and attendance on a regular basis, no matter where their employees work from.
Having the right time & attendance software is part of planning for the needs, expectations, and challenges that come with a remote workforce. Our most recent report, “Always On the Clock,” explores a number of these challenges, and offers tips for your own planning purposes. Read it today, and learn more about the types of solutions that can benefit your mobile employees and your organization.
Integrated time tracking can be your answer to the remote worker challenge
“Payroll can already be challenging enough for many organizations,” Hollenberg continues. “Now add remote workers to the mix. Without an integrated time and attendance solution, payroll processing can be beyond challenging.”
When stratustime went to the cloud in 2008, part of the move was in anticipation of the remote workforce we see today. In the years that have followed, stratustime has evolved in order to give employees and employers more of what they need.
“We want our time & attendance solution to align with what employees and employers need,” says Hollenberg. “As the remote workforce continues to evolve, we’re finding that our flexibility and customization options make stratustime a great asset.”
With stratustime, employees can:
- Clock in and out with a dedicated time clock, a central kiosk or POS system on a PC, or remotely via PC, laptop, tablet, mobile phone or dial-in.
- Use a personal computer, tablet, or mobile phone to check their schedules, view vacation and PTO accruals, ask for time off, and even swap shifts with their coworkers.
Managers also benefit from stratustime’s remote worker features, whether it means receiving notifications when employees are absent or late, or using geotracking features to verify where or when employees clock in.
In Tara Hood’s case, what she needed was to be able to set specific backend pay types so employees could log their time as they moved from project to project.
“For any non-profit, your time & attendance system has to document where your employees spend their time properly. stratustime already gives us peace-of-mind knowing that we’re documenting our time in a way that’s compliant with federal and state regulations. Being able to do so remotely takes things to a whole new level. And it was literally a five-minute solution.”
Overseeing payroll for dozens of employees is challenging enough. When those employees work remotely, the challenge gets even more daunting. Give us a call, and find out how we can put stratustime on the clock for you and your employees.