Paid Sick Time for Federal Contractors: Creating an Audit Trail

Paid sick time requirements are a concern for any company acting as a federal contractor or marketing to government entities.

Employment law expert, Cheryl Orr, provides practical guidance about complying with these requirements in the first half of this timely and important Bloomberg BNA webinar.

How Time & Attendance Software Can Help Businesses Track Paid Sick Time Hours

In the second half of the webinar, Bahan Sadegh, CEO of nettime solutions, discusses how time & attendance software can help businesses keep track of paid sick time hours. Moving from tracking hours manually–or with an Excel spreadsheet—to a cloud-based software solution can take the burden off your HR team and create an audit trail in case of disputes.

Bahan’s presentation discusses workflows, and how best-of-breed time & attendance software products create a bridge for employees to report sick time electronically, and for managers to approve (or deny) those hours with a simple click. Most products also have a note system that allow managers to document reasons for approving or denying the request. These workflows allow companies to create a trail so they can document who made a change to sick time hours when.

Workflows also incorporate roles, which can help companies ensure that only authorized managers approve hours, reducing the risk of improper reporting.

Properly set up time & attendance software can also allow companies to manage multiple accrual policies for employees based on role, location, length of service, and any other factor established in company policies.

Finally, Bahan examines the advantages of cloud-based solutions in helping businesses keep up-to-date with changing regulations.  Software buyers should ask their suppliers how often they update their software—regulations can quickly change, and the more often a software suite is updated, the more likely it is to have the tools necessary to help you bring your business into compliance with any regulatory changes.

Before implementing a software solution, Bahan recommends that businesses have legally-vetted company guidelines around sick time accrual and usage.  With these guidelines in place, implementing a software solution customized to those guidelines generally takes from 4-6 weeks, depending on the accounting and payroll systems your time & attendance solution is integrating with.

About the Bloomberg BNA Webinar Series

Bloomberg BNA provides legal, tax and compliance professionals with critical information, practical guidance and workflow solutions. The BNA webinar series helps busy professionals stay abreast of strategic issues that affect their organizations.