Your Timesheet: Don't Let it Make You Want to Take a Vacation

Your Timesheet: Don’t Let it Make You Want to Take a Vacation

Have you ever felt like the process for requesting PTO for your family’s trip warrants a second vacation? The amount of time and energy spent on communicating, crosschecking, and approving or denying your request can suck precious time from not only your day but your manager’s and colleagues’ as well, if you use paper timesheets that is.

Every Monday you open up your time sheet folder and jot down the time you started work. You continue on with your morning until lunch when you again track your time. The usual routine is quick and simple until you reach the second Wednesday in the pay period. The day is hectic and papers are piled up on your desk. After spending what you hoped would be your 15-minute break hunting for your timesheet, you find it and mark your time. Frustrated and with 15 minutes fewer in your day, you rush a little more on your work than you normally would to get out of the office by a decent time. Not too much of a headache yet, right?

Then it comes time to ask for a week of PTO to take a vacation with family. After tracking down your manager to request this time off, he emails the payroll manager to see if your PTO bank has enough hours to permit this break. After sending off this email, your manager then looks at your colleagues’ calendars to make sure that at least one team member will be in the office at the time of your request. Luckily, no one else has requested time off. Now it’s a waiting game for your manager to hear back from payroll. Unfortunately, the payroll manager herself is on PTO for the next two days. It’s easy to see how what could be a quick request and approval turns into a lengthy process.

With cloud-based time and attendance, lost paper timesheets are no longer a concern, communication errors are less frequent and processes involving time and attendance are accelerated. The information is at your fingertips, and your manager’s, allowing for seamless communication. You can proactively see the PTO calendar and know when the best time is to request time off. Ultimately, the hassle that is time and attendance is greatly reduced.

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