How City Agencies Can Prevent Wasted Time and Money

Lax payroll policies waste time and money — something the city of Philadelphia is all too familiar with during a recent audit of its inner city departments and agencies.

Alan Butovitz, the City Controller, discovered payroll incidents in over 42 agencies. During the discovery, Butkovitz found that 20 of the city departments do not contain written procedures for tardiness, 10 of which do not require their employees to submit requests for paid time off.

Maybe the department managers thought their time and attendance processes were accurate, or perhaps they assumed their trustworthy employees were dutifully tracking their hours. Regardless of the errors, the issue doesn’t lie within the managers, the employees, or even the city agencies; rather, it lies within the process.

Inner city agencies can avoid time theft and/or fraud by implementing procedures that can easily be tracked and accounted for with an advanced time and attendance software and labor management system. 

Employees should be able to clock in and out from multiple locations or via a mobile device, securely. Cloud-based time and attendance software captures data entries in real-time, right down to the second. With federal and state taxes automatically integrated into the system, payroll managers can pay payroll tax on the right pay rate accordingly.

Whether or not Butkovitz is going to enforce a regulated process or not, implementing a time and labor management system into your organization will prevent errors from occurring throughout the year. If any example is a good one, this is. Avoid tax and payroll issues so your next audit doesn’t turn sour.

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